Paragraph 2.133, on proofreading tools for PDF, outlines some of the basic principles, especially as they would apply to using Adobe Acrobat. What would this pencil-marked page look like as a marked-up PDF file? Proofreading in Acrobat (All this is covered in CMOS 2.119–33.)įigure 2.7 shows how the marks in figure 2.6 would be applied. For example, a slash through a capital letter would mean to lowercase that letter, a single underline would mean italics, double and triple underlines would mean small caps and all caps (respectively), a caret would mark an insertion, and so on. In the text itself-where space for writing is limited-most of the work is done with carets and lines. The marks in figure 2.6 are intended to be written in the margins. Traditional Proofreaders’ Marksįigure 2.6 in CMOS lists the traditional proofreaders’ marks and what they mean: These tools are available in both the free and premium versions of the program, making it easy to try them out.īefore we check out how this works, let’s review the traditional marks. Either way, most proofreaders are annotating a copy for the typesetter rather than making changes to the file.Ī convenient way to mark PDFs is by using the commenting tools in Adobe Acrobat. Proofreading can still be done with pencil and paper (on a printout), but it’s more common these days to mark corrections on the screen, in a PDF file that reflects how the publication would look in print. Proofreaders come in at a later stage, after the manuscript has been converted and formatted for publication in a program like Adobe InDesign. Copyeditors typically work in a word-processed manuscript, making and suggesting changes directly in the document.
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